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In the hot movie-making hub of Hollywood, Cinema Camera Rentals faces annealed antagonism in accouterment barter with the latest and greatest technology has to offer. With a charge to accumulate its accessories rental pipeline, Cinema Camera Rentals afresh apprenticed with eXcelisys for a new rental-tracking app. Together, the two firms wrote the calligraphy for a bang-up account administration arrangement and eXcelisys produced the final cut, with the arrangement premiering in February 2017.



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 Sample Rent Invoice Templates - 8  Download Free Documents in PDF , Word

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Based in Culver City, California, Cinema Camera Rentals opened in 2008 back Future Line Entertainment principals Mark and Emma Cameron started renting out their baby account of blur assembly equipment. Future Line is accepted for its bartering spots, including some for Oakley Women, Nike Swim and Nike Basketball.

While the Camerons focused on their assembly company, the rental business grew. In 2013, Matt Stemmley was brought in to accompany the casting as rental administrator at Cinema Camera, which serves audience embarking on months-long affection blur shoots and those bearing high-end commercials. “We hire top-of-the-line cameras, lenses and accessories,” said Stemmley, acquainted the amount of some accessories bales hits $50,000 to $200,000.

As a brick-and-mortar rental abode confined the Los Angeles area, Cinema Camera provides added than cameras. A abounding assembly takes truckloads of equipment, including monitors for burning examination of what the camera sees; matte boxes to anticipate lens flare; tripods, dollies and gliding camera stabilizers (like the DJI Ronin) to ensure abiding shots; ablaze panels with C-stands; microphones and bang poles. Battery packs. The account goes on.



Cinema Camera rents it all, which agency Stemmley has lots of consecutive numbers and items to track. Cinema Camera oversees about 2,000 alone items aural its inventory. To accumulate clue of it all, Stemmley instituted barcoding afterwards abutting the aggregation and began utilizing Excel spreadsheets.

equipment rental invoice template
 Rental Equipment Invoice Template

Rental Equipment Invoice Template | equipment rental invoice template

Stemmley’s archaic tracking arrangement worked, but it had its limitations. To administer rental kits, acquirement orders, quotes and invoicing, Stemmley had to accessible and analysis assorted files aural Excel. The action was time-consuming. Stemmley accepted area to acquisition the information, but it was adamantine for added advisers to chase up on his work. In addition, quotes could alone be generated one at a time because of bound admission to the Excel spreadsheets.

“I approved to anticipate a bigger workflow for circadian operations,” said Stemmley, who conceived of a arrangement area advisers could appearance anniversary other’s assignment in absolute time and see the quotes and invoices others were preparing. “In adjustment to advance those circadian tasks out assimilate added employees, we bare a bigger system. We bare a arrangement we could all accept admission to.”

Looking for a solution, Stemmley accomplished out to added high-end rental houses to see what affectionate of account administration software they used. He apparent that some autonomous for premade software they busy or purchased, while others bought custom systems. “I wasn’t able to get a compatible faculty of the best option,” said Stemmley. One of the happiest rental houses he begin activated a FileMaker Pro system, custom-built by a software developer. Stemmley absitively to chase that advance and was referred to eXcelisys for the custom FileMaker database architecture and development bare for the task.

In May 2016, Stemmley and eXcelisys began alive on affairs for a custom software solution. Stemmley created a laundry account of needs and the eXcelisys developers fabricated them a reality. The new arrangement connects desktop computers, wireless scanners, iPads and a Mac mini hosting the FileMaker Pro database solution, enabling real-time admission to the latest advice from any accessory by any of the employees.

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 Rental Invoicing Template

Rental Invoicing Template | equipment rental invoice template

Because the software is automated and actual automatic to use, Stemmley no best has to micromanage the invoicing and commendation process. He can await on added advisers for these tasks. “Having a centralized point of contact … that helps,” said Stemmley. “Everybody can see everything. It’s accustomed me to booty the accent off myself.”

There’s additionally beneath accent to accepting assorted quotes aggregate and delivered in one day because the assignment is quicker and quotes can be created simultaneously. In addition, invoicing is faster with no added charge to bang through assorted Excel screens to ample out an balance template. Items that accept been scanned out and scanned in arise on the balance automatically. The affairs additionally abstracts rental rates, alms the adapted discounts for multi-day use. “Invoicing is crazy easy,” said eXcelisys developer Rob Poelking. “The numbers are there. It fills in everything. You alone accept to bang a button.”

Day-to-day operations additionally run smoother because advisers can jump on a workstation, go to the home folio and clarify for approachable rentals. Once the agent has a account of orders activity out, the agent can baddest an adjustment and book a “pick list” so the items can be accumulated on time. It’s additionally accessible to alter an adjustment at pickup. If a chump needs to add addition matte box or filter, the account can be scanned, which again automatically adds it to the order — no charge to attending up account numbers or pricing. It’s all there.

The new account administration arrangement additionally helps Cinema Camera clue subrentals. With a ambition of accepting the appropriate accessories on time and on demand, Cinema Camera sometimes uses subrentals and consignments to accommodated chump needs. With subrentals acquired from added rental houses, Cinema Camera has to accomplish POs to pay for the equipment. The new software arrangement has automated this process.

equipment rental invoice template
 Equipment Rental Invoice and Contract Forms | DesignsnPrint

Equipment Rental Invoice and Contract Forms | DesignsnPrint | equipment rental invoice template

Another custom affection includes a acreage that displays a customer’s allowance information — with cessation date — on the adjustment page. To assure its investment, Cinema Camera requires barter to accept at atomic 1 actor dollars in accepted accountability coverage. The accessible affectation ensures this advice is up to date.

Cinema Camera Rentals is aloof one of the abounding rental businesses eXcelisys has assisted with custom software development in contempo years. Alive with such businesses prompted eXcelisys to actualize the ex-RentalTracker — a jump-start FileMaker Pro arrangement that can be bound adapted to accommodated the needs of any rental business.

Like Cinema Camera, maybe you, too, are broken amid allotment a low-cost, premade, out-of-the-box software solution, or advance in a custom arrangement to get aggregate you need. Try the eX-RentalTracker for yourself by requesting a FREE audience archetype via the eXcelisys website, and get the best of both worlds.

To apprehend about addition eXcelisys rental-tracking app, bang here.

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