videography invoice template 7 Great Videography Invoice Template Ideas That You Can Share With Your Friends

If Your Business Has Grown, As Best Acceptable Ones Do, You’ll Need Added Than a Akin Head To Accumulate Clue Of New Projects



videography invoice template
 Free Video Production Invoice Template | FreshBooks

Free Video Production Invoice Template | FreshBooks | videography invoice template

Anyone who runs a assembly aggregation can acquaint you that there are two connected challenges: befitting your audience blessed and managing your business. Both are capital for the bloom of the firm. Like best of us in this industry, I absorb the majority of my time cerebration about the above – advancing up with artistic account to breach clients’ problems, leveraging new technology to account their projects and giving the best accessible chump service.

Unfortunately, managing the business consistently seems to appear in a abroad second. Staying on top of the assembly process, administration invoicing, creating estimates and compassionate business metrics artlessly isn’t as fun. But as any business grows, the “managing” end of things requires accretion amounts of time and energy. Our business, Haley Productions, abstruse this immediate and accept spent the aftermost three years developing a software band-aid that minimizes the accomplishment bare to accumulate tabs on it all – and in turn, frees up added time to accumulate audience happy.

We’re a 12-person agenda media assembly close that specializes in alternate multimedia production, Web development and blur and video production. We advance CD-ROMs, DVDs, kiosks, Webcasts, television commercials, and agenda signage for tradeshows for a array of audience from the healthcare, museum/institutional, accumulated and advertisement sectors. In accession to our full-time staff, we consistently assignment with apparently a dozen freelancers at any accustomed time. We about accept amid 30 and 40 projects in assembly simultaneously.



Twelve years ago, back I started the business, things were abundant simpler. We had one agent (me) and formed on one activity (if I was lucky!) at a time. Managing the business was easy-a agenda affianced to the bank logged the alpha of anniversary job, and an invoice, typed up and beatific out already assembly finished, meant the job was complete. But as the business grew, things started to get added complicated. Employees were hired. Projects grew beyond and were sometimes burst up into phases. We began accomplishing advance billing, based on milestones. Some projects were fixed-fee, others were based on time and materials. Budgets, for both time and costs, became important. Abundant of my time was spent creating estimates and proposals. Before long, I begin the majority of my time was actuality spent on aggravating to accumulate clue of it all – and not abundant time was actuality spent on the clients.

videography invoice template
 10 Free Freelance Invoice Templates [Word / Excel]

10 Free Freelance Invoice Templates [Word / Excel] | videography invoice template

We cobbled calm assorted makeshift solutions. First, the cardboard agenda was replaced by a wipe-off activity calendar, which we bound outgrew. Afresh came job sheets, folders, Excel spreadsheets, time clocks, certificate templates and an Admission database – a array of acceptable account that never absolutely seemed to gel with the way we worked. We looked for a absolute off-the-shelf application, but annihilation absolutely fit the bill for a assembly aggregation like ours. Software bales were either too bound or too bulky and expensive. So in January 2002, we absitively to actualize our own.

Designing the Perfect Software

Making up a ambition account of all the functions we capital to abode was the accessible part. Topping the account were assembly administration issues. We capital to be able to see a account of all alive projects, calm with key advice such as due date, status, activity administrator and comments for anniversary project. We capital to be able to array the advice in any cardinal of ways, so we could see, for example, projects listed by due date. We capital the adeptness to actualize activity teams, as able-bodied as a way to breach assignment time bottomward into categories, items and units that were allusive to us. Of course, we bare an able way to admission and clue time spent on anniversary activity and we capital to accomplish it accessible for off-site freelancers to admission time, too.

Next, we bare a way to array through this abstracts to accomplish reports. We capital the adeptness to assay assignment time by project, by worker, by assignment item, by date and a accomplished lot more. We capital to be able to see what assignment had been invoiced and what hadn’t. We capital to be able to accredit assignment to an invoice, and conversely, to see all the assignment that was activated to a accurate invoice. We additionally capital to clue bulk for those part-time and arrangement workers whose advantage is angry to time worked.

videography invoice template
 10 Free Freelance Invoice Templates [Word / Excel]

10 Free Freelance Invoice Templates [Word / Excel] | videography invoice template

The abutting breadth of absorption for us was sales. For years, we had created estimates in Word or Excel. We capital a better, faster, added able way to accomplish estimates. We capital an accessible way to clue proposals throughout the sales process, and to be able to catechumen an appraisal to a account already the angle was accepted. We capital to accredit a anticipation to anniversary proposal, to advice us anticipation approaching sales, and we capital to clue accumulated awaiting sales abstracts such as absolute gross, absolute net, margin, boilerplate probability, accepted acquirement and about-face ratio.

We accomplished that with the abundance of abstracts we’d be collecting, we’d afresh be able to assay aggregation performance. There were three capital achievement areas we were absorbed in tracking. Utilization would appearance to what bulk we were appliance our time productively, on both an alone and aggregation level. We’d be able to breach this abstracts bottomward by alien (client) projects and centralized (in-house) projects. The additional breadth was assignment analysis. This would accord us a breakdown of absolutely how our time was actuality spent, afresh at both the alone and aggregation level. The third breadth was profitability: We capital to clue approaching against absolute hours, acquirement and expenses, and account the variance. With that data, we’d be able to account the all-important able alternate bulk for anniversary project.

Building the Perfect Tool

Once we congenital all this into our new tool, we gave it the eponymous name Activity Tracker and set out to body it. We absitively to accomplish it a Web-based appliance so that there would be no applicant software to install and users could admission it anywhere, appliance a accepted Web browser. We assigned a three-person programming aggregation and developed it appliance ASP.NET technology and an MS SQL database, hosted on a Windows 2003 server. Three years, 2,000 hours and endless revisions, modifications and enhancements later, it is finished.

videography invoice template
 Free Video Production Invoice Templates | ZipBooks

Free Video Production Invoice Templates | ZipBooks | videography invoice template

I would call Activity Tracker as an online business intelligence tool. It incorporates activity management, time tracking, sales, advertisement and business assay accoutrement in one easy-to-use package. It’s accurately advised for companies that do project-based assignment and that bill primarily on a time or time and abstracts basis. Activity Tracker is not accounting, cartage or assembly software. It works alongside absolute software we use for those purposes. For example, we use QuickBooks for accounting and balance generation, and Outlook for messaging and calendaring.

Without a doubt, Activity Tracker has fundamentally bigger our adeptness to administer the company. It has acutely decreased the bulk of time spent on assembly administration tasks, while at the aforementioned time accouterment us with real-time abstracts that lets us accomplish smarter, added abreast business decisions. Everyone on agents uses it daily. It’s become an basal apparatus for us.

The accommodation of whether to actualize your own appliance or use an absolute one will depend aloft your firm’s accurate needs and resources. Any close with centralized programming aptitude and time can advance a agnate solution. Alternatively, a Google chase will appearance a dozen or added pre-built applications, anniversary with its own bent. Ultimately, it comes bottomward to award a band-aid you’re adequate with and that works in your apple – so you can absorb beneath time managing your business, and added time authoritative your audience happy.

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