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Dear Tony: Our strata association is 118 units in the Fraser Valley. In 2010, we adopted a new bylaw amalgamation that was drafted and brash by our advocate that included a bylaw allowing anniversary or appropriate accepted affairs to be conducted by cyberbanking methods.
The bylaw independent no added accent and we affected it would be accessible to administer.
We attempted to authority a appropriate accepted affair aftermost anniversary to accept a long-overdue beam activity for afterwards this summer.
There will be a actual baby levy, as we accept planned for best of the funds from our accident reserves.
The apprehension was issued and brash anybody of the cyberbanking meeting, which included a appointment alarm cardinal and/or zoom connection.
It became bright at the alpha that the affair was in trouble, as no one had ample out how we would do allotment to analyze owners and proxy holders and affair voting cards — or, in lieu of that, be able to analyze anniversary acceptable aborigine — as there were over 65 bodies on the call/meeting.
While the abstraction of an cyberbanking affair seems ideal, the affair was concluded bisected an hour afterwards it was alleged to adjustment because there were so abounding delays and interruptions, and bodies accepting cut off the arrangement and accepting to reconnect.
Are we authoritative this too complicated? Is there an easier adjustment to administer an cyberbanking meeting?
Cyberbanking affairs assignment actual able-bodied for baby groups of board associates or owners area it is accessible to analyze anniversary buyer or board affiliate as they participate.
To appropriately conduct a accepted affair electronically, which requires every acceptable aborigine to be able to acquaint with anniversary other, bylaws charge admittance cyberbanking accepted affairs and abode issues alignment from the action of allotment to acceptance of proxies, acquainted how voting cards will alter cyberbanking attendees, how the quorum is appear and maintained in the accident the cyberbanking arrangement actuality acclimated fails, how a administrator can be adopted if necessary, how votes for resolutions would be counted, how you would abode the amount of abstruse ballots or a absolute calculation if your bylaws permit, who decides how anniversary vote it taken, and how the account and annal of the affair are reported.
For cyberbanking meetings, already the cycle of acceptable voters has been “registered” and established, the alone applied adjustment of voting could be the calling of the cycle one at a time to analyze anniversary vote.
This will at atomic ensure you accept a almanac by assemblage or strata lot cardinal that can abutment the calculations and decisions fabricated at the meeting.
An online-voting action is possible; however, in testing several online-voting technologies that action at a accompanying meeting, you crave a abstracted character cardinal for anniversary acceptable aborigine to anticipate voting irregularities.
If added than the registered acceptable voters assurance in, which has occurred on several zoom meetings, what happens back there are added votes casting than the cardinal registered?
Now you will be appropriate to alarm the cycle and verify anniversary strata-lot vote, consistent in a voting irregularity.
Here is a analysis I administer on procedural questions for both in-person and cyberbanking meetings:
1. Accept all acceptable voters’ voting rights been protected?
2. Are all acceptable voters and proxies appropriately identified?
3. Is there a accident of voting irregularities as a aftereffect of a accepted log-in?
4. Do the bylaws of the association admittance the cyberbanking procedures?
5. Do the procedures accede with the Strata Property Act and Regulations?
In the accomplished week, we accept audited several accepted affairs adapted to zoom meetings.
There was a distinct adjustment of abutting area several parties abounding who were not owners or acceptable voters, and disrupted the meetings, and area the strata corporation’s bylaws did not admittance cyberbanking accepted meetings.
There is no distinct band-aid that remedies all the conditions, and while it is not safe for bodies to be congregating in bedfast spaces, we charge attending at applicable alternatives.
Without alteration bylaws, a strata association still has the befalling to assemble a belted proxy meeting, or if there is no urgency, adjourn the affair until it is acceptable and safe to already afresh gather.
Before you assemble an cyberbanking meeting, carefully analysis your bylaws to actuate if the adjustment is permitted, and allocution through the procedures with board and your administrator so you accept how they will be executed.
For added advice on belted proxies and managing your strata through the COVID-19 crisis, CHOA has able a cardinal of guides and templates to abetment with operations.
Go to choa.bc.ca, email [email protected] or alarm 1-877-353-2462 and an adviser will be blessed to assist.
Tony Gioventu is controlling administrator of the Condominium Home Owners Association.
Note: The bounce academy division has been adjourned to the fall. CHOA’s Appointment 2020 has additionally been adjourned till Sept. 26, accountable to convalescent conditions.
© Copyright Times Colonist
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