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Accessible Positions



Alum Assistantship Appliance

Request to accept Alum Assistantship Abstracts Beatific to Administration



Resolution Regarding Alum Scholars, Fellows, Trainees and Administration

Graduate administration are an basic allotment of the bookish association at Western Illinois University. The purpose of alum apprenticeship is to advance advisers and professionals able with the ability and abilities to accomplish in their called fields. By alive beneath the administration of adroitness advisers or authoritative professionals, alum administration accretion admired acquaintance accordant to their profession.

Graduate assistantships are bookish merit-based awards that admit outstanding accomplishment and accommodate banking abutment to acceptance as they accompany their degrees. Both the university and the apprentice annual from the assistantship. The apprentice receives able acquaintance and banking support, while the university assets a apprentice abettor committed to advancing its mission.

Graduate administration are accustomed to antithesis the challenges presented by both the assistantship duties and the requirements of the alum degree. As such, a apprentice charge authenticate satisfactory advance against the achievement of bookish tasks as able-bodied as assignments in the workplace. All alum acceptance are encouraged to argue with assistantship admiral and authoritative alum admiral throughout this process.

Students with full-time assistantships are appropriate to appointment up to 20 hours per anniversary or advise up to 6 division hours per semester, and will accept a annual allowance and abandonment of tuition. Accustomed allowance amounts, policies, procedures, and added advice apropos the assistantship affairs may be activate online at wiu.edu/grad. Assistantship applications accustomed above-mentioned to March 15 may be accustomed antecedence consideration.

Categories of Assistantships

1. Teaching Abettor (TA) – A Teaching Abettor is the adviser of almanac for a chic or laboratory, aural a specific bookish administration of the University. Teaching Assistants’ duties abide of one or added of the afterward types of activities:

2. Teaching Abutment Abettor (TSA) – A Teaching Abutment Abettor provides assistance/support to an bookish advance instructor. Teaching Abutment Assistants’ primary (i.e., greater than 50%) duties abide of one or added of the afterward types of activities:

3. Analysis Abettor (RA) – A Analysis Abettor is assigned to adroitness associates to abetment with their research. Analysis Assistants’ primary duties (i.e., greater than 50%) abide of one or added of the afterward types of activities:

4. Alum Abettor (GA) – A Alum Abettor supports the authoritative and operational functions of the University or accustomed alien agencies. Alum Assistants’ primary duties (i.e., greater than 50%) abide of one or added of the afterward types of activities:

Appliance Action

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To administer for an assistantship, an Appliance for Assistantship (available from the School of Alum Studies or at www.wiu.edu/grad) charge be submitted forth with three belletrist of advocacy (some programs crave specialized advocacy letters) and a annual of claimed goals. The application, letters, and annual charge be submitted to the School of Alum Studies afore an assistantship arrangement may be written.

Charge Abandonment Annual

Graduate administration accept a abandonment of charge (upon cancellation of a active contract) for the aeon of arrangement added a best of one summer affair adjoining to (preceding or following) the appliance period. If eligible, the summer charge abandonment is automatically activated for the summer afterward the end of the arrangement period; acceptance charge acquaint the Alum School at the time of signing a abatement arrangement if they accept to use it the above-mentioned summer. The abandonment does not accommodate allowance costs or apprentice fees. Charge waivers may be revoked if the abettor does not accomplish the aboriginal agreement of the contract. Charge waivers are not prorated.

Charge Abandonment Taxation

Per Internal Revenue Service regulations (IRC 127), taxes will be withheld on alum abettor charge abandonment amounts beyond $5,250 in the agenda year (January-December). Analysis and teaching abettor charge waivers are absolved from taxation beneath accustomed tax laws. For added information, amuse appointment wiu.edu/graduate_studies/current_students/tax_questions.php or acquaintance the School of Alum Studies.

Payroll Agenda

Full paychecks for abatement affairs with semester-long appliance dates will be issued in October, November, December, and January. There are bristles paychecks issued to those with bounce semester-long contracts: 1/2 analysis in February; abounding checks in March, April and May; and 1/2 analysis in June. Payday is the aboriginal of the ages unless that day is a weekend or holiday, in which case payday will be the weekday afore the first. Administration are appropriate to participate in absolute drop of accomplishment appliance the banking academy of their choice.

Accommodation Requirements

Students charge accommodated all of the altitude listed beneath in adjustment to authority an assistantship position:

1. Charge accept a alum assistantship application, claimed annual of goals, and three belletrist of advocacy on book in the Alum School.2. Charge be a degree-seeking alum apprentice consistently accustomed into a master’s, specialist, or doctoral program. Probationary, non-degree, post-baccalaureate certificate, and added bachelor’s bulk acceptance are not able to authority assistantship positions.3. Charge accept a accumulative undergraduate GPA of at atomic 3.0 (based on all hours attempted at all institutions attended) if no graduate-level courses accept been completed. Charge advance a 3.0 or college alum GPA already graduate-level courses accept been completed.4. Charge be enrolled in at atomic nine division hours of alum coursework or undergraduate deficiencies if captivation a graduate, teaching support, or analysis abettor position for fall/spring; or at atomic six division hours if captivation a teaching abettor position for fall/spring; or three division hours for summer (any position). If it is the assistant’s aftermost division of coursework (as absolute by the bulk plan), it is able to be registered for alone the actual appropriate courses. 5. Assurance an assistantship arrangement and complete all appropriate appliance paperwork including a accomplishments check.

Alternative of Administration

Employing departments are amenable for administering interviews and selecting the best able applicant for the position. University action requires the afterward hiring annal to be retained in department/unit offices for a minimum of three years:

1. Alternative belief for anniversary assistantship position2. List of candidates in anniversary alternative basin 3. Documentation about to anniversary candidate’s abilities 4. Interview addendum (if applicable)5. List of affidavit for alternative and non-selection of candidates 6. Copies of accord beatific to candidates awarded assistantship position and those not awarded the position

Arrangement Procedure

In adjustment for an assistantship arrangement to be written, the afterward charge occur:

1. Employing administration sends completed Alum Assistantship Arrangement Request to the Alum School.2. Apprentice meets accommodation requirements listed above. 3. Affairs are accounting for at atomic 66% time. Departments may breach a alum assistant, however, affairs are not accounting until both employing departments abide requests.4. Affairs are about accounting for a minimum of 4-months (fall and bounce semesters) or 2-months (summer session). Arrangement requests submitted to the Alum School not affair those expectations are accountable to analysis and appliance by the Director of the Alum School.5. Able funds charge be accessible in a alum or teaching abettor position band in the employing department’s budget.6. Externally Funded Assistantship Agreements charge be on book in the Alum School afore a arrangement will be accounting for an alien alum assistant.

Administration of Assistantship Affairs

Once a arrangement is written, acceptance are beatific their contract(s) via WIU email. Acceptance charge assurance the contract(s) and acknowledgment it to the Alum School above-mentioned to alpha work. All appliance paperwork is administered by the Alum School. Added appropriate appliance abstracts are:

1. I-9 Anatomy – verifies character and appliance eligibility; Section 1 charge be completed on or afore the aboriginal date of the contract.2. W-4 Anatomy – abettor tax denial annual 3. Authorization of Drop – advisers are appropriate to participate in the absolute drop of accomplishment as a action of appliance 4. Belief Training – accompaniment law requires anniversary training of all accompaniment employees5. DCFS Mandated Reporter Anatomy (see beneath for description)6. Accomplishments check

Appliance Requirements

All alum administration charge complete an Authorization for Drop of Recurring Acquittal anatomy which allows administration to accept annual stipends electronically from WIU. Additionally, if this is the student’s aboriginal aeon of appliance at WIU or if changes are necessary, an Appliance Accommodation Verification (I-9) anatomy and an Employee’s Denial Allowance Affidavit (W-4) charge be completed in the Alum School aural three canicule of the contract’s activate date.

The Abused and Neglected Adolescent Advertisement Act (Act)(325 ILCS 5/4) mandates that all cadre of college apprenticeship institutions, including alum assistants, abode cases of doubtable adolescent corruption or carelessness to the Administration of Children and Family Services’ (DCFS) toll-free, 24-hour Adolescent Corruption Hotline at 1-800-25-ABUSE (22873). Effective July 13, 2012, the Act requires any actuality who enters into Accompaniment of Illinois college apprenticeship appliance to assurance a annual on a anatomy assigned by DCFS to assert that the abettor has ability and compassionate of the advertisement requirements of the Act. The statement, Acknowledgement of Mandated Reporter Status, charge be signed, dated, and alternate above-mentioned to a arrangement actuality written.

Western Illinois University endeavors to accommodate a safe ambiance for its advisers and acceptance and requires candidates to abide to a accomplishments analysis aloft action of employment. Appliance is accidental aloft acquiescence with University behavior and procedures apropos to the cancellation and appraisal of advice independent in the accomplishments investigation.

All alum administration beneath arrangement to the University will be adjourned the apprentice bloom allowance fee. A advertisement answer the advantage of the apprentice bloom allowance affairs is accessible at the Apprentice Bloom Allowance Office, lower akin of Beu Bloom Center, (309)298-1882. Apprentice bloom allowance may be waived if the apprentice provides affidavit of according or bigger deductible.

Graduate administration charge attach to the aforementioned standards of able belief as abiding employees. All alum administration charge accede with The Accompaniment Officials and Advisers Belief Act (5ILCS 430/5-10) by commutual the anniversary online training. Aural 30 canicule of their alpha date, anew assassin administration charge analysis the WIU Belief Orientation for Advisers certificate and electronically abide the signature/certification folio to the Appointment of the Vice President of Authoritative Services, Sherman 200. The certificate is accessible on STARS beneath Abettor Compliance.

All alum administration are appropriate to complete online animal aggravation blockage training in accordance with the Illinois Human Rights Act and in abutment of the University’s animal delinquency policy. This training is administered by the Appointment of According Opportunity and Access. You will accept a alone training articulation from Abode Answers in your WIU email account. This training needs to be completed aural 30 canicule of hire.

In accordance with accompaniment statute, teaching administration affianced in articulate apprenticeship in the classroom should be bodies who acquire able adequacy in announced English (unless the accent of apprenticeship is not English). For acceptance whose built-in accent is not English, this adequacy charge be evaluated by the administration chair. Certification of such appraisal is appropriate on the Alum Abettor Arrangement Request which the administration armchair charge abide to the Alum School.

Teaching administration are appropriate to complete training on the WIUP University Advice Administration Systems (MVS) so they are able to access grades online for the courses which they are assigned to teach.  It is the albatross of the teaching abettor to acquaintance the Appointment of Human Resources ((309)298-1971 or allowance 105, Sherman Hall) to agenda the one-hour training.

It is recommended by the Alum School that alum administration not authority appliance added than the assistantship.

Agglomeration Sum Acquittal Request – Alum Abettor

Periodically, alum administration may accomplish duties in accession to their approved arrangement responsibilities. Supplemental pay for alum administration are candy by Agglomeration Sum Acquittal Request – Alum Abettor anatomy accessible online at: www.wiu.edu/graduate_studies/faculty_and_staff_resources/forms/lumpsumform.pdf. This anatomy of acquittal is not advised for connected payments.

Termination/Resignation

Resignation/termination of an assistantship by a apprentice or by a department/unit charge be fabricated to the Alum School in writing. The employing assemblage or the Alum School may abolish an assistantship arrangement for annual or if accommodation requirements are not met. As anon as a alum abettor has been concluded or has resigned, an email notification will be beatific to the department’s budgetary agent, the supervisor, and the apprentice (using WIU email address). Charge waivers may be revoked if the abettor does not accomplish the aboriginal appellation of the contract.

Appraisal of Achievement

Periodic achievement evaluations of assistantship cadre are not mandatory. However, the Alum School encourages hiring departments to accommodate some anatomy of appraisal to administration anniversary semester. As such, a sample appraisal anatomy is accessible for departments at wiu.edu/graduate_studies/faculty_and_staff_resources/forms/GAEvaluationForm.docx.

An Assistantship Cadre Adventure Abode (wiu.edu/graduate_studies/faculty_and_staff_resources/forms/GAIncidentReport.docx) anatomy is additionally accessible for the purpose of recording inappropriate behavior/performance incidences. All evaluations and adventure letters should be retained in the hiring administration records.

Time Advertisement

All assistantship cadre charge almanac their hours formed via an online time advertisement system. This time abode is not anon accompanying to annual allowance payments. Instructions for commutual the time abode may be activate at wiu.edu/grad/GATimeReportingInstructions.pdf.

The School of Alum Studies recognizes that the annual scheduling of alum abettor hours may adapt beyond departments due to the array of authoritative needs. The Alum Studies action is meant to beset the majority of situations and accommodate advice for departments and alum students. The Director of Alum Studies should be consulted if a department’s needs crave a abundant aberration from these guidelines.

For best departments, a set agenda of a cardinal of hours per anniversary (20 for abounding award, 13 for 2/3 award) is the norm. Departments appliance this agenda should ensure that the absolute cardinal of hours formed during the division meets the accepted for the bulk of the assistantship. Authoritative decisions to adapt the GA agenda (e.g., to exclude duties during the aboriginal anniversary or finals week) should access the cardinal of hours in the added weeks to annual for the difference.

Assistantship cadre who are appointed to appointment on a day that is listed on the bookish agenda as a anniversary or a University cease are absolved from alive that day and do not charge to accomplish up the hours later.  Normally, administration are not accustomed to appointment on a anniversary or during the weeks of Bounce Break and Thanksgiving Break unless it is accounting into their job description as an expectation. In this case, the abettor shall be compensated with according time off or agglomeration sum payment, as bent by assemblage action or accommodation of supervisor.

While it is accepted that alone authoritative needs may appeal added apprentice hours at assertive times in a semester, affliction should be taken to ensure that the added hours during those periods do not impede the student’s bookish progress. The cardinal of hours during any one anniversary should not beat 20-25% added than the accepted bulk (a absolute of 24 hours for a abounding GA; 16 hours for a 2/3 GA). The overage should be accurate and accounted for in a abridgement of hours in added weeks.

Departments are encouraged to adviser the cardinal of assistantship hours formed by agency of assigned appointment or lab hours, during which grading, analysis assistance, and added basic tasks may be able for authoritative adroitness or the department. In cases area this band-aid is impractical, some added adjustment by which the administration can adviser hours formed should be documented.

In all cases, alum administration should apperceive the boilerplate cardinal of hours that their assistantship duties crave and should be encouraged to accommodated with their administrator to altercate their appointment and the antithesis of hours amid bookish and assistantship duties. Clarification on these guidelines may be provided by the School of Alum Studies.

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