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Question 1:  Who sends the accomplished acceding to the vendor?



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Question 2: When is the Purchasing Administration complex in the arrangement process?

Question 3: What is a contract?



Question 4: Who can assurance a arrangement on account of Western Michigan University?

Question 5: May I assurance affairs if I accept ascendancy to assurance for pro-card purchases and on-purchase requisitions?



Question 6: Which affair has to assurance the acceding aboriginal – the bell-ringer or WMU?

Question 7: What happens if addition signs a arrangement but they do not accept ascendancy from the Board of Trustees or are not listed on the Ascendancy to Assurance list?

Question 8: When does a arrangement accept to go through the Arrangement Analysis Process?

Question 9: Is there addition who can airing me through how to booty recommendations from the Office of General Counsel (OGC) aback to the bell-ringer to ask for changes?

Question 10: What should I do if the added affair will not accede to arrangement diction change requests from OGC?

Question 11: The bell-ringer provided a Master Account Agreement, Acceding and Conditions, etc., afterwards a signature line.  Does this charge to be advised by Business Casework and Legal?

Question 12: Why is purchasing not complex in affairs beneath $5,000?

Question 13:  Do affairs beneath $5000 charge to go through the Arrangement Analysis Process? 

Question 14: Afterwards I abide my arrangement through the Arrangement Analysis Checklist, how can I analysis on the status?

Question 15: How continued does arrangement analysis take?

Question 16: Why am I told not to advanced an email from the Office of General Counsel alfresco of the university?

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Question 17:  Where can I apprentice the acceptation of acceding and phrases in my contract?  

Question 18: Who should complete the Arrangement Analysis Checklist?

Question 19: Does my acquirement and its arrangement charge to go through IT review, too? How do I know?

Question 20: What is Business Services’ captivation in the arrangement process?

Question 21: When is the Office of General Counsel complex in the arrangement process?

Question 22: How is the bell-ringer paid beneath a contract?

Question 23: What abstracts should I abide with the arrangement for review?

Question 24: May I abolish a contract?

Question 25: May I abolish an Independent Arrangement acceding (IC)?

___________________________________________________________________________________________________________________________ 

 Answer 1:  The Purchasing Administration should accept the accomplished acceding from the department, and will accelerate the bell-ringer the alive acceding as able-bodied as a accomplished acquirement adjustment or bell-ringer contract.  Purchasing cannot accelerate a acquirement adjustment or arrangement forth afterwards an accomplished contract.

Answer 2:  When the arrangement involves the acquirement of a acceptable or account over the $5,000 bid limit.  Purchasing should be complex up front, above-mentioned to accolade and arrangement execution.

Answer 3:  An activity accepting application = A Bounden Promise

            Examples include:

1.      Terms and Conditions

2.      Affiliation Agreement

3.      Letter of Intent

4.      Software Agreement

5.      SLA (Service Level Agreement)

6.      MSA (Master Casework Agreement)

7.      SOW (Statement of Work)

8.      Non Disclosure Acceding (NDA)

Answer 4:  The President, Treasurer and the Assistant Treasurer or those accurately appointed IN WRITING via the Treasurer.  For added admonition see Authority to Assurance Agreements.

Answer 5:  No.  Arrangement ascendancy is altered from account authority. Account ascendancy allows you to accomplish funds from a fund/cost center. Arrangement ascendancy is acknowledged ascendancy to bind the university in an agreement.

Answer 6:  For acknowledged purposes, it does not bulk which affair signs first.  However, accomplished acquaintance may accomplish a difference.

Answer 7:  The attestant could be captivated alone accountable for the arrangement acceding and could face antidotal action.

Answer 8:  All affairs (see the account in #3 above) that bind the University to acceding and altitude charge go through the Arrangement Analysis Process.

Answer 9:  Yes.  Please acquaintance a affiliate of the OGC at 387-1900.

Answer 10:  Notify OGC and/or Business Services. They will assignment with you to actuate the risks associated with this acceding and abutting steps.

Answer 11:  Yes.  The certificate apparently states abroad that by purchasing this account or services, the client (WMU) has agreed to the acceding and conditions, alike afterwards a signature.

Answer 12:  Per the University’s bid policy, departments accept ascendancy to acquirement beneath $5,000 so the Purchasing Administration does not charge to be complex in purchases beneath this amount.

Answer 13:  Yes.  Affairs are binding, behindhand of the dollar value.  The University charge appraise the risks complex in any contract.

Answer 14:  Afterwards appointment your contract, you will get an email notification that your arrangement analysis account was submitted.  If you accept not heard a acknowledgment afterwards three weeks, acquaintance Business Services.

Answer 15:  Initial arrangement analysis could booty up to three weeks.  If there are acknowledged or allowance recommendations, the acceding could booty best depending on the complication of the arrangement and the alternation with the vendor.

Answer 16:  Internal communications that accommodate acknowledged admonition are accountable to the attorney-client privilege.  If you accelerate that acknowledged admonition alfresco of the university, you abandon the advantage not alone on the e-mail you sent, but possibly for all approaching communications apropos that contract. 

Answer 17:  Refer to the comment on the /contracts Useful Resources page.  If you still accept questions, acquaintance the Office of General Counsel.

Answer 18:  The primary WMU user of the artefact or account who understands what is actuality purchased.  This being should apprehend and accept the arrangement acceding above-mentioned to appointment for review.  It is this person’s name who should be included as the “contact information” on the checklist.

Answer 19:  Maybe.  All purchases accompanying to IT articles and/or casework charge go through the OIT Artefact Analysis (note: articulation “Product Review” to https://wmich.edu/it/productreview).  Business Casework and Acknowledged will not arrangement analysis affidavit and Purchasing will not affair a acquirement adjustment or arrangement until the artefact is accustomed by IT.  Note that this activity is a abstracted activity from IT captivation in any RFP or RFQ blueprint analysis and acknowledgment during the accretion process. 

Answer 20:  Business Casework approves affairs for allowance and institutional accident and executes agreements up to $500,000.  The Associate Vice President or Vice President of the Office of Business and Finance Affairs approves aloft $500,000.

Answer 21:  OGC reviews all affairs to appraise acknowledged accident to the university, unless the acceding is on a General Counsel-approved template. 

Answer 22:  For affairs beneath than $5,000, a administration may pay with a accretion card.  For affairs over $5,000, the acquittal will be fabricated as follows:

a.       For acquirement orders, the balance will be beatific to Accounts Payable, who will affirm the cancellation adjoin the balance and affair a check.

b.      For bell-ringer contracts, invoices are beatific to the administration acquaintance listed on the bell-ringer contract. The administration charge affirm the appurtenances or casework accept been accustomed (“OK to PAY”). The administration completes a agenda that gives specifics of the arrangement to Accounts Payable. The balance and agenda are forwarded to Accounts Payable for payment.

Answer 23:  Abide any abstracts that are referenced in the basal agreement.  These may be links to added agreements.  The bell-ringer should accumulation all accompanying abstracts to you. 

Answer 24:  Usually.  Most affairs may be annulled according to the acceding of the agreement.  Find the aboriginal acceding and locate the area acclamation Term and Termination.  Contact the University affair that alive the certificate to altercate further. 

Answer 25:  Yes.  If you are in the average of an alive agreement, you may accelerate a letter to the IC allegorical them you no best ambition to use their services. The letter charge be alive according to the ascendancy to assurance policy.

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