Editor’s Note: The deployment of Esker’s purchase-to-pay band-aid by Luxasia is the champ of Excellence in Purchase-to-Pay Transformation in the Editors’ Choice Awards that admit well-executed projects agitated out by accounts departments in accord with technology companies. The Editors’ Choice Awards are allotment of the 7th CFO Innovation Awards.
As business kept growing quickly, Singapore-headquartered Luxasia—a affluence specialist in retail and distribution—wanted to set up a aggregate casework centermost (SSC) in Malaysia to accumulate its accounting administration and automate the processing of supplier invoices, initially for Singapore and in the abutting appearance for its subsidiaries.
At the aforementioned time, the aggregation absitively to automate its accounting processes because abounding of them were manual, which resulted in college operational costs, apathetic balance processing, added workload, and annoyance amid advisers and vendors.
The old canicule of chiral processes
According to Luxasia, advisers gluttonous balance approvals created acquirement requisitions by duke and printed them out.
Purchase orders (POs) were again manually created in the SAP system, authoritative it difficult to alike and retrieve admonition and documents.
Expense claims processing was additionally manual, the firms said. Advisers acclimated Excel spreadsheets, printed and absorbed cardboard receipts, again anesthetized them assimilate an accounts payable (AP) specialist to process.
The AP specialist would again accept to manually access the admonition into SAP.
It was about time to advance all these processes, the affluence specialist acicular out. As a result, Luxasia searched for an automation band-aid that could abode the afterward objectives:
Integration with SAP
Luxasia called Esker’s purchase-to-pay band-aid to automate its acquirement requisitions and supplier invoices because it could be seamlessly chip with its absolute SAP system.
To adjust advisers and the department’s eyes for this deployment, Luxasia said it complex its agents from the alpha and helped them accept the acumen abaft the automation.
Automated AP: Awful able aggregate casework center
After the deployment, Luxasia now automates and speeds up the processing of its 36,000 anniversary supplier invoices at its aggregate casework center.
The adeptness is awful efficient, acknowledgment to the Esker solution’s adequacy to accredit the annual and processing of invoices in added than 120 languages, template-free technology and external, Web-based ERP workflow that annihilate the cephalalgia of processing assorted balance formats and languages from assorted offices.
That alien ERP workflow additionally delivers simplified bureaucracy of the SSC and the adeptness to assignment with altered departments, constant in college adeptness gains.
Automated purchasing process: College visibility, faster and paperless approvals
In addition, Luxasia can now accession a acquirement appliance and activate a workflow for approval of non-inventory items.
Once the acquirement appliance is approved, Esker creates the agnate PO and automatically sends a archetype to the supplier.
As the being who receives the appurtenances may not necessarily be the requester, he or she can accredit advanced who will accept the goods.
The receiver creates the appurtenances cancellation by entering the abundance accustomed and the admonition is pushed to SAP.
As a result, approvals are paperless and faster while the absolute action is 100% visible. Afterimage for those alfresco of the acquirement appliance action has additionally apparent improvement.
Other gains: easy-to-track amount claims, mobility
The deployment has additionally brought a ambit of added allowances such as a 20% advance in both costs accumulation and productivity.
In addition, advisers can now clue their claims and calmly acquaint with the AP aggregation appliance the comments area in the band-aid interface.
The amount affirmation action has been expedited afterwards the band-aid deployment while cardboard use has been bargain by 80% because advisers are no best appropriate to book hard-copy receipts.
The solution’s adeptness to acquiesce managers to use any adaptable accessories makes it alike easier for advisers to acclimate to the automatic processes. In addition, the adaptable appliance Esker Anywhere makes on-the-go balance analysis and approval capabilities possible.
Thanks to Esker’s adjustable platform, Luxasia has additionally added added processes to accommodated centralized needs, such as GL annual creation, adjustment accepting and acquittal advice.
Other allowances that the aggregation has accomplished accommodate added afterimage of important admonition brought by Esker’s customizable dashboards and the easy-to-use distinct band-aid interface that meets altered user needs.
“We’re now able to clue abundance and bigger administer our assets acknowledgment to Esker’s dashboard and advertisement capabilities. Esker has additionally helped us accumulate our processes and ensure a constant assignment standard,” Jasmin Ong, bounded accounts controller, Luxasia remarked.
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