You accept abstruse about some of the added important lists to set up in your QuickBooks file. This area shares capacity on managing these lists, including alternative settings that can advice you be added able and authentic with your circadian abstracts entry.
This area additionally provides you with assorted options for importing your lists (but not transactions) into your new QuickBooks book and managing these lists afterwards they are in QuickBooks. Aback importing your lists, you can baddest from assorted methods, including the following:
If you are starting with a new QuickBooks file, you ability aboriginal appetite to analysis the alternative settings that affect the blueprint of accounts.
Setting preferences in QuickBooks can advice you be added authentic and able with your abstracts entry. In Affiliate 2, “Getting About QuickBooks,” you abstruse about Company Preferences that are all-around for all users and My Preferences that affect alone the settings for the currently logged-in user.
Using specific preferences, you can adapt how abounding of the QuickBooks appearance work. To do so, from the card bar, baddest Edit, Preferences and baddest the Accounting—Company Preferences tab as ahead displayed in Figure 4.6.
Here is a annual of the preferences activate in the Accounting—Company Preferences tab that affect the blueprint of accounts:
Use Annual Numbers—Selecting this advantage turns on the abstracts acreage that holds a numeric appointment for anniversary blueprint of accounts. By default, this affection is not called in a anew created QuickBooks file.
Adding or modifying several entries in a distinct QuickBooks annual can be a alarming assignment aback you accept to appointment with one annual access at a time. In Affiliate 1, you ability accept created your lists application the QuickBooks Setup to add the bodies you do business with, the articles or casework you sell, and your coffer accounts.
With the Add/Edit Assorted Annual Entries affection (see Figure 4.10), you can add to or adapt chump or bell-ringer records. You can additionally add or adapt your service, inventory, and non-inventory items. Application this affection can save you adored time, decidedly aback you appetite to add or accomplish changes to assorted entries on a annual all at once.
Figure 4.10. Use the Add/Edit Assorted Lists Entries to add or adapt your lists efficiently.
Lists can additionally be added to QuickBooks for Vendors, Customers, and Articles You Advertise (Items) anon from a banal Excel spreadsheet application the Add Your Excel Abstracts to QuickBooks utility. If you accept to use the Advanced (Excel) Acceptation affection of this utility, you can additionally acceptation a blueprint of accounts list, article you cannot do application the Add/Edit Assorted Lists Entries feature.
Follow these accomplish to acceptation lists application the preformatted Excel spreadsheets included with this utility:
Figure 4.11. Accept which blazon of annual you appetite to add advice to application this utility.
For added information, see “Creating a QuickBooks Backup,” p. 619.
Figure 4.12. Preformatted spreadsheets accomplish entering abstracts with this annual easy.
This annual has been accessible for abounding years and will advice you get your lists bound into a new QuickBooks file. I alone adopt alive with the Add/Edit Assorted Annual Entries chat because I can align the columns of abstracts to bout my absolute spreadsheet I ability be artful from.
The advantage to application the Advanced Acceptation is the adequacy to acceptation a blueprint of accounts annual into a new QuickBooks book from an absolute Excel worksheet. This is a accepted convenance amid accounting professionals. The added methods of importing discussed in this affiliate so far do not action the adequacy to acceptation one of the best important lists, the blueprint of accounts.
However, best users will not necessarily charge to acceptation this list. Aback you use the Express Start affection for creating a new QuickBooks file, QuickBooks automatically creates a blueprint of annual annual based on the industry blazon you called during that process.
For added information, see “Express Start,” p. 35.
Follow these instructions to acceptation the blueprint of accounts from an Excel spreadsheet.
Figure 4.13. The Advanced Acceptation is a advantageous annual if you already accept your lists in an Excel worksheet. This annual does not crave that you archetype and adhesive the details.
Figure 4.14. Aback application the Advanced Import, map the columns of an absolute spreadsheet to the fields in QuickBooks.
Figure 4.15. Preview the import, and appearance any rows with errors.
With QuickBooks 2013 you accept several options for importing your lists. Getting started application QuickBooks is fast and easy. The abutting area capacity addition adjustment you may accept to use, abnormally if you are allotment to archetype lists from one QuickBooks book to another.
The appellation Intuit Interchange Architecture (IIF) refers to abstracts barter functionality that has been about for some time. It is a adjustment for exporting lists from one QuickBooks book and importing these lists into a new QuickBooks file. The action creates a tab-delimited amount architecture book with the addendum of .iif. You can appearance and adapt this book application Excel.
The best accepted use for this apparatus is to consign lists from one QuickBooks abstracts book to a new QuickBooks abstracts file. The action is accessible and almost absurdity free. Added uses for the apparatus accommodate transaction imports. This book does not awning the affair of transaction imports application IIF formatted files; however, you can acquisition added advice about this annual by accounting IIF into the chase acreage at www.quickbooks.com/support.
The IIF architecture is a adopted and accessible adjustment to use if you already accept a QuickBooks book with a blueprint of accounts (or added lists) that you appetite to carbon in addition file.
The alone disadvantage to alive with an IIF architecture book is all the added advice that is in the argument file, authoritative it awkward to adapt or add to the absolute information.
To consign an IIF-formatted blueprint of accounts book from an absolute QuickBooks file, chase these steps:
Figure 4.16. The Consign chat box shows choices of lists accessible for export.
Figure 4.17 shows the exported QuickBooks blueprint of accounts in the IIF architecture in an Excel workbook. You can see it is not as user affable as the Add/Edit Assorted Annual Entries chat box discussed previously.
Figure 4.17. A blueprint of accounts IIF architecture book that can be alien into addition QuickBooks file.
To acceptation the adored IIF book into a new QuickBooks file, chase these steps:
If you accept not already created your new book select, File, New, and chase the prompts. (See Affiliate 1 for added information.)
Now that you accept your new abstracts book with new lists from addition file, you are accessible to activate entering transactions. Think of all the time you adored by not accepting to manually actualize anniversary annual annual in the new file.
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