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Question 1:  Who sends the completed acceding to the seller?

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Question 2: When is the Purchasing Administration complicated within the association course of?

Question 3: What is a contract?

Question 4: Who can assurance a association on account of Western Michigan University?

Question 5: May I assurance affairs if I settle for ascendancy to assurance for pro-card purchases and on-purchase requisitions?

Question 6: Which affair has to assurance the acceding aboriginal – the bell-ringer or WMU?

Question 7: What occurs if addition indicators a association however they don’t settle for ascendancy from the Board of Trustees or will not be listed on the Ascendancy to Assurance listing?

Question 8: When does a association settle for to undergo the Arrangement Analysis Process?

Question 9: Is there addition who can airing me via learn how to booty suggestions from the Office of General Counsel (OGC) aback to the bell-ringer to ask for modifications?

Question 10: What ought to I do if the added affair won’t accede to association diction change requests from OGC?

Question 11: The bell-ringer offered a Master Account Agreement, Acceding and Conditions, and so forth., afterwards a signature line.  Does this cost to be suggested by Business Casework and Legal?

Question 12: Why is buying not complicated in affairs beneath $5,000?

Question 13:  Do affairs beneath $5000 cost to undergo the Arrangement Analysis Process? 

Question 14: Afterwards I abide my association via the Arrangement Analysis Checklist, how can I evaluation on the standing?

Question 15: How continued does association evaluation take?

Question 16: Why am I instructed to not superior an e-mail from the Office of General Counsel alfresco of the college?

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Question 17:  Where can I apprentice the acceptation of acceding and phrases in my contract?  

Question 18: Who ought to full the Arrangement Analysis Checklist?

Question 19: Does my acquirement and its association cost to undergo IT overview, too? How do I do know?

Question 20: What is Business Services’ captivation within the association course of?

Question 21: When is the Office of General Counsel complicated within the association course of?

Question 22: How is the bell-ringer paid beneath a contract?

Question 23: What abstracts ought to I abide with the association for overview?

Question 24: May I abolish a contract?

Question 25: May I abolish an Independent Arrangement acceding (IC)?

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 Answer 1:  The Purchasing Administration ought to settle for the completed acceding from the division, and can speed up the bell-ringer the alive acceding as able-bodied as a completed acquirement adjustment or bell-ringer contract.  Purchasing can’t speed up a acquirement adjustment or association forth afterwards an completed contract.

Answer 2:  When the association includes the acquirement of a acceptable or account over the $5,000 bid restrict.  Purchasing must be complicated up entrance, above-mentioned to accolade and association execution.

Answer 3:  An exercise accepting software = A Bounden Promise

            Examples embrace:

1.      Terms and Conditions

2.      Affiliation Agreement

3.      Letter of Intent

4.      Software Agreement

5.      SLA (Service Level Agreement)

6.      MSA (Master Casework Agreement)

7.      SOW (Statement of Work)

8.      Non Disclosure Acceding (NDA)

Answer 4:  The President, Treasurer and the Assistant Treasurer or these precisely appointed IN WRITING by way of the Treasurer.  For added admonition see Authority to Assurance Agreements.

Answer 5:  No.  Arrangement ascendancy is altered from account authority. Account ascendancy permits you to accomplish funds from a fund/price middle. Arrangement ascendancy is acknowledged ascendancy to bind the college in an settlement.

Answer 6:  For acknowledged functions, it doesn’t bulk which affair indicators first.  However, completed acquaintance could accomplish a distinction.

Answer 7:  The attestant could possibly be captivated alone accountable for the association acceding and will face antidotal motion.

Answer 8:  All affairs (see the account in #3 above) that bind the University to acceding and altitude cost undergo the Arrangement Analysis Process.

Answer 9:  Yes.  Please acquaintance a affiliate of the OGC at 387-1900.

Answer 10:  Notify OGC and/or Business Services. They will project with you to actuate the dangers related to this acceding and abutting steps.

Answer 11:  Yes.  The certificates apparently states overseas that by buying this account or companies, the consumer (WMU) has agreed to the acceding and situations, alike afterwards a signature.

Answer 12:  Per the University’s bid coverage, departments settle for ascendancy to acquirement beneath $5,000 so the Purchasing Administration doesn’t cost to be complicated in purchases beneath this quantity.

Answer 13:  Yes.  Affairs are binding, behindhand of the greenback worth.  The University cost appraise the dangers complicated in any contract.

Answer 14:  Afterwards appointment your contract, you’ll get an e-mail notification that your association evaluation account was submitted.  If you settle for not heard a acknowledgment afterwards three weeks, acquaintance Business Services.

Answer 15:  Initial association evaluation may booty as much as three weeks.  If there are acknowledged or allowance suggestions, the acceding may booty finest relying on the complication of the association and the alternation with the seller.

Answer 16:  Internal communications that accommodate acknowledged admonition are accountable to the attorney-client privilege.  If you speed up that acknowledged admonition alfresco of the college, you abandon the benefit not alone on the e-mail you despatched, however presumably for all approaching communications apropos that contract. 

Answer 17:  Refer to the touch upon the /contracts Useful Resources web page.  If you continue to settle for questions, acquaintance the Office of General Counsel.

Answer 18:  The main WMU consumer of the artefact or account who understands what’s actuality bought.  This being ought to apprehend and settle for the association acceding above-mentioned to appointment for overview.  It is that this particular person’s identify who must be included because the “contact data” on the guidelines.

Answer 19:  Maybe.  All purchases accompanying to IT articles and/or casework cost undergo the OIT Artefact Analysis (notice: articulation “Product Review” to https://wmich.edu/it/productreview).  Business Casework and Acknowledged won’t association evaluation affidavit and Purchasing won’t affair a acquirement adjustment or association till the artefact is accustomed by IT.  Note that this exercise is a abstracted exercise from IT captivation in any RFP or RFQ blueprint evaluation and acknowledgment in the course of the accretion course of. 

Answer 20:  Business Casework approves affairs for allowance and institutional accident and executes agreements as much as $500,000.  The Associate Vice President or Vice President of the Office of Business and Finance Affairs approves aloft $500,000.

Answer 21:  OGC opinions all affairs to appraise acknowledged accident to the college, until the acceding is on a General Counsel-approved template. 

Answer 22:  For affairs beneath than $5,000, a administration could pay with a accretion card.  For affairs over $5,000, the acquittal shall be fabricated as follows:

a.       For acquirement orders, the stability shall be beatific to Accounts Payable, who will affirm the cancellation adjoin the stability and affair a examine.

b.      For bell-ringer contracts, invoices are beatific to the administration acquaintance listed on the bell-ringer contract. The administration cost affirm the appurtenances or casework settle for been accustomed (“OK to PAY”). The administration completes a agenda that offers specifics of the association to Accounts Payable. The stability and agenda are forwarded to Accounts Payable for fee.

Answer 23:  Abide any abstracts which might be referenced within the basal settlement.  These could also be hyperlinks to added agreements.  The bell-ringer ought to accumulation all accompanying abstracts to you. 

Answer 24:  Usually.  Most affairs could also be annulled in keeping with the acceding of the settlement.  Find the aboriginal acceding and find the realm acclamation Term and Termination.  Contact the University affair that alive the certificates to altercate additional. 

Answer 25:  Yes.  If you’re within the common of an alive settlement, chances are you’ll speed up a letter to the IC allegorical them you no finest ambition to make use of their companies. The letter cost be alive in keeping with the ascendancy to assurance coverage.

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